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A dinner in early May at the exclusive Odin鈥檚 restaurant in Marylebone, London, attended by the top brass of both EC Harris and Dutch engineer Arcadis was the moment when the UK consultant lost its independence.

In attendance from 120-year old Arcadis were its chief executive, Harrie Noy, and its chief acquisitions hunter, Craig Eisen. From EC Harris was chief executive Philip Youell and chairman Richard Clare. On the menu was a good deal of persuasion. The two firms had been in fairly regular contact since 2008, when Arcadis, which has acquired a number of firms in the last 10 years, started making flattering overtures. EC Harris鈥� global head of client solutions David Sparrow says it was this meal where discussions over the merger became serious.

Youell says: 鈥淲hat can I say, they bought us a very nice dinner?鈥�

On Monday this week the outcome of that meal was served up to the world: a takeover of the UK鈥檚 biggest QS to form a 19,000-strong professional services firm with offices in 28 countries, for a price thought to be in the region of 拢125m. The deal will ultimately see the end of one of the biggest names in UK consultancy, 100 years after the firm was set up, and follows on the heels of Davis Langdon and Faber Maunsell. With engineers Halcrow and Scott Wilson falling prey to buy-outs by foreign firms in the last 12 months, some are saying 2011 will be remembered as the year that the UK construction industry lost its independence. It also comes just a year after Youell committed EC Harris to staying independent by floating on the stock market. So what persuaded Youell to change his mind? And how will the merged firm operate?

Arcadis鈥� Eisen first approached EC Harris to discuss potential future co-operation six or seven years ago, says Sparrow. At that time the consultant was expanding quickly and discussions weren鈥檛 continued. Contact was made again in 2008, when the downturn first started to bite and links continued from there. But EC Harris, busy re-branding from jobbing QS to 鈥渂uilt asset consultant鈥�, still wasn鈥檛 keen on being subsumed into a bigger firm. A review by Youell last June led to the conclusion that EC Harris needed to grow to service the multinational clients that were key to its future - but that this could be achieved through stock market flotation.

So why did Arcadis persist? Noy says it was a mixture of EC Harris鈥� complementary services (property and construction surveying as opposed to engineering, environment and design), its focus on high value consultancy and its exposure to the Middle Eastern and Asian markets. Arcadis, on the other hand, has a strong presence in the US, where it is the seventh biggest consultant, and in South America. 鈥淓C Harris was a strong brand,鈥� he says. 鈥淚t is what I call a 鈥榯ier A鈥� company; very well recognised and appreciated by its clients. It was at the top of our list.鈥�

Youell says: 鈥淲e talked about what the market needed and how clients were responding to the new environment. And it seemed to us we had an aligned view of the world.鈥� But still EC Harris resisted the advances. Finally the firm realised it needed to expand more quickly to compete for customers - something it was struggling to do, given the grim market. 鈥淲e鈥檝e been trying to make more acquisitions but it鈥檚 been slow. We haven鈥檛 had the firepower,鈥� Sparrow says. 鈥淯ltimately we weren鈥檛 going quickly enough for our clients, we didn鈥檛 have all the skills and geographical reach they are demanding.鈥�

Having decided to do the deal, Noy says a price was agreed in principle quickly, with the debate then focusing on how to structure it. The agreement will see Arcadis issue 3 million shares, worth about 拢35m, and pay an undisclosed cash sum. Analysts value the deal at 拢125m, which will mean Arcadis assumes EC Harris鈥� 拢24m pension liability.

So how will it work? EC Harris will keep its status as a limited liability partnership with its own board, sitting under the listed firm - a stipulation that added complexity to the deal. This means the firm鈥檚 184 partners keep their share, with 30% of the profit each year retained by the partners and the rest going to Arcadis. Philip Youell and one other EC Harris partner will sit on the Arcadis board and senior management committee.

Partners will receive a cash sum, and a proportion of Arcadis shares, which they will not be able to convert until a year after the deal, giving them a further incentive to stay. The firm has been keen to avoid the leakage of senior staff that occurred at Davis Langdon following its takeover by Aecom, as key to the success of the deal will be the ability of EC Harris to prevent them from leaving. Noy says: 鈥淢ost of the firms we have acquired have been partnerships. If I think how many of those partners are still with us [鈥�] only a few [鈥�] have left. It鈥檚 critical.鈥�

As Arcadis is a relatively small player in the UK, EC Harris will lead a combined UK firm. Noy says integration of 635-strong Arcadis UK with the 2,300 UK staff at EC Harris will take place over the next year and that EC Harris will take a leading role in expansion of China and the Middle East. It will also lead globally on its own specialisms. However, these positives for EC Harris will be tempered by the reality that within two or three years this 100-year old brand could be lost. 鈥淓C Harris is a stronger brand than Arcadis right now in the UK, it wouldn鈥檛 be a good business decision to change the name immediately,鈥� says Noy. 鈥淏ut over time there will be a migration to a single brand, as you have to be one company if you want to be delivering synergies for major customers.鈥�

Within two weeks, EC Harris partners will have voted on the deal which, while cementing its plans for global expansion, is set to leave rival Turner & Townsend as the sole independent consultant in the UK top ten. Customers will cast their own verdict over the coming years.

ARCADIS / EC HARRIS: WHERE ARE THEY BASED?