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It was with a certain amount of trepidation that HBS Consulting Engineers approached the challenge of refurbishing the National Farmers鈥� Union Mutual Insurance Company鈥檚 HQ 鈥� after all, this was a cutting-edge building in its day. Designed as a corporate head office, it shunned air conditioning for mixed-mode ventilation, employed a heavyweight structure and solar controls to limit summer temperatures and sought to maximise daylighting while achieving an annual energy use target that would put most naturally ventilated offices to shame. And that was back in 1979.

Twenty five years on, the problem facing HBS was how to marry this original concept with the needs of a 21st-century occupant.

The four-storey building was completed in 1984 on the outskirts of Stratford-upon-Avon. The layout included open-plan, mixed-mode ventilated offices on the upper-ground and first floors. A general management suite on the top floor had comfort cooling provided by a local fresh-air and fan-coil system, while a restaurant, kitchens, swimming pool and computer suite were located on the lower-ground.

Before any work began, an NFUM internal staff audit found that occupants were unhappy with the internal environment, poor lighting and inflexible floor layouts. 鈥淲hen asked what they wanted most, a resounding number said air conditioning,鈥� recalls Michael Vince, director of HBS. 鈥淚t was telling that when we walked into the offices on our first visit, there were desk fans everywhere and windows wide open.鈥�

The offices surround three internal courtyards which, as well as bringing light to the floors, allowed cross-ventilation. Although the depth of the floorplates (14 m) pushed the limits for natural ventilation, Vince says the real issue was that internal loads from office equipment and lighting were higher than the original designers envisaged. Having said that, the HBS team felt that the original design strategy should have been up to the job. 鈥淎ll the ingredients were there 鈥� the exposed concrete slabs, the natural cross-flow ventilation and night-time cooling strategies. It just wasn鈥檛 operated as it should have been,鈥� says Vince.

An indication of why can be found in the BRECSU Best Practice Assessment carried out on the building in 1991. Although this concluded that the heavyweight design was effective and the building showed a higher degree of thermal stability than predicted, it highlighted user problems; in particular with the upper, inward-opening fanlights on the north and south facades. These were essential to the cross-ventilation strategy but because they were difficult to use occupants initially just opened the lower local ventilation windows.

Despite the NFUM鈥檚 requirement that occupant density should increase from one person per 8 m虏 to one person per 6.6 m虏, HBS was confident it could make the building work without air conditioning while improving energy efficiency.

Updating the ventilation strategy

The original mixed-mode strategy relied on running the mechanical ventilation in the winter to provide two air changes per hour, with stale air extracted through bell hoppers above false ceilings in the corridors. In the summer, the mechanical ventilation was turned off and occupants were encouraged to open the fanlights when temperatures rose. During very hot conditions, the natural ventilation could be boosted by getting the mechanical ventilation to change the air up to four times an hour with air 鈥榖lasted down鈥� on occupants from the suspended multi-service beams.

HBS has retained this strategy, despite some apprehension that occupants might feel they were being left with the same set-up they had previously. But it has introduced complete control by breaking each floor into distinct zones and fully automating the windows in these spaces. The client was reluctant to pay for any thermal modelling and so Window Master controls have been retrofitted to all the existing hardwood windows on the north and south facades as well as all of the windows opening onto the courtyards.

A weather station on the roof works with temperature sensors and carbon dioxide detectors in each zone to control window opening and closing and guarantee cross ventilation at all times. However, override switches, which can be programmed to reset anything up to eight hours after activation, are provided to still give some occupant control.

Twenty three air-handling units are dotted around the building. As each unit serves more than one zone, the design team has introduced local motorised dampers into the existing ductwork and speed control to the fans. This allows each unit to be throttled back when not at full load and provides energy savings compared with the previous two-speed set-up.

Similarly, motorised control valves have now been fitted to the heating circuit feeding the perimeter radiators in each space, again with speed control on the heating pump to reduce energy consumption. This should also address comments in the BRESCU report that the thermostatic valves on the radiators in open office areas were difficult to reach.

So confident was HBS of this set-up that when it came to stripping out the cellular offices on the top floor to create more open-plan spaces, it did away with the original four-pipe fan coil system and reverted to the same mixed-mode system used on the lower floors.

Crucial lighting

The other crucial factor in this strategy鈥檚 success was the reduction of the internal lighting loads. The cellular offices and corridors had used T12 fluorescent lamps in semi-recessed fittings and, elsewhere, up and down lighting was incorporated into the multi-service beams to provide 350 lux, a level originally thought adequate. However, the lighting had come in for criticism in the staff survey. 鈥淚t did feel quite dingy,鈥� says Vince. 鈥淭his was partly because of the 鈥�80s colour scheme 鈥� creams and browns 鈥� and also the uplighting, which was very patchy, with large areas of shadow.鈥�

To counter this, all the fittings have been upgraded with T5 units, and the irregular uplighting has been replaced with a continuous run of fluorescent fittings to provide a more uniform effect. Despite these additions, the previous load of 20-25 W/m虏 has now been brought down to a manageable 9 W/m虏.

Control of the lighting now comes from a fully addressable Philips EDS system. Daylight sensors and PIR occupancy detectors control the switching and will dim the lighting to a predetermined setting to save energy. The original manual switching remains but has two-gang dimmer switches to let occupants control light levels to match their needs.

As part of the refurbishment, the multi-service beams received a full overhaul. As well as the new lighting and controls, they now also incorporate the smoke detectors for the new analogue addressable fire alarm system.

The refurbishment has also given the NFUM the opportunity to tackle the inflexibility and poor ratio of net to gross floor area highlighted in the staff survey. The regimented desk layout in the original design was largely dictated by the fixed position of the floor boxes in the flush-floor trunking system. Additional runs have been added by chiselling out sections of the concrete slab, and the use of 600 mm lid sections allows repositioning of the floor boxes anywhere along the trunking run to accommodate office churn.

The entire electrical infrastructure has also been replaced, including the busbar systems and distribution cabling, as well as reconditioning the main switchboard and providing extra capacity for future upgrades to the IT room.

It took eight phases spread over two years to complete this project 鈥� all while the building remained occupied. The six-week commissioning period for the building has just ended.

Original designer RMJM intended that the building should be as energy efficient as possible and readings taken between September 1987 and August 1988, excluding the swimming pool and computer room, showed annual energy consumption to be within the CIBSE Energy Code Part 4鈥檚 鈥楪ood鈥� category of 195 kWh/m2 for naturally ventilated offices.

Over the next year, HBS will monitor energy consumption to see how the building performs. 鈥淚t鈥檚 been good to take what was an award-winning building in the 1980s, bring it up to modern standards and, above all, avoid installing air conditioning,鈥� says Vince. Probably the most telling sign of success, however, will be the occupants鈥� reactions.